Confidentiality of Students' Information
All student-related information and data obtained from the students are used for the purpose of facilitating registration for the course, progress and completion of the course, application for Student Passes, visas, insurance documents, and other relevant course needs. Information is obtained from the students through means such as application forms, copies of passport and birth certificate and CVs.
The information and data are stored in the respective student’s personal files and selective personal data are captured in the computer data base.
The personal files and computer records are only accessible by designated staff managing these records. Access control is through the use of user id and password.
The manual records of students’ information and data are kept in locked cabinets. During the operating hours, only designated staff have access for their work purposes. The student records are not allowed to be removed from the repository unless prior permission is obtained from the Assistant Director, Corporate Affairs & Admin.
Prior permission will be obtained in writing from the student if the particulars are to be used for other purposes. In this instance, the student must give his/her consent by signing a ‘Consent Form’ where the purpose is mentioned.
Permission to use the students’ particulars and data other than for the College internal marketing or students’ billing is to be sought from the Assistant Director, Corporate Affairs & Admin.
